Privacy Policy

admin September 26, 2018

PRIVACY POLICY of ACARPORT SA.

The protection of your personal data is important to us. This Privacy Policy (hereinafter referred to as ‘Policy’) concerns the conditions for the collection, storage and use of your personal information by AKARPORT S.A. having its registered seat in NAVIPE at the Port of Astakos of Aitoloakarnanias, tel. +302631056000, e-mail: info@akarport.com, provided you are a natural person. For any questions, please do not hesitate to contact us.

Company presentation

AKARPORT S.A. is a company (hereinafter referred to as ‘the Company’) engaged in the management of NAVIPEat the Port of Astakos of AItoloakarnania and in this context it processes personal data in accordance with the provisions of this Policy.

A few words about akarport.gr

The website https://www.akarport.gr/ constitutes the website of the Company.

What is personal data?

The term ‘personal data’, as used in this Policy, refers to information onnatural persons, whether private individuals or professionals, such as full name, postal address, e-mail address, telephone number, credit card information, etc., which may be used to determine the identity of a site visitor, hereinafter referred to as ‘Personal Data or Data’.

What is the Processing of Personal Data?

Processing of Personal Data is the collection, recording, organization, storage, adaptation, alteration, retrieval, consultation, use, transmission to third parties, dissemination, alignment, combination, restriction, erasure and destruction of Personal Data of natural persons.

A few words about the Personal Data processed by the Company

In order to serve its operational needs, the Company proceeds to actions of processing of personal data of natural persons and in particular:

For the management of crew or third-party visits to ships or port areas, we may process, indicatively,materialfacts of a natural person (e.g. tel., address, e-mail, full name, sex, birth date, etc.), unique identifiers (e.g.Seaman registration number, etc.), health data (e.g. doctors reports on illness, etc.), object data (e.g. traffic number, cargo data, etc.), image data.

For port security services, we may process, indicatively, materialfacts of a natural person (e.g., tel., address, e-mail, full name, sex, birth date, etc.), unique identifiers (e.g.Seaman registration number, etc.), image data, data relating to criminal convictions and offenses.

For the management of employees and prospective employees, we may process, indicatively, materialfacts of a natural person (e.g. tel., address, e-mail, full name, sex, birth date, etc.), unique identifiers (e.g. ID number,Seaman registration number), professional data (e.g. data contained in a curriculum vitae), financial data (e.g. IBAN), health data (e.g. health and vaccination history, sick leave, etc.), data relating to criminal convictions and offenses (e.g. attestations for security officers, etc.).

For customer and supplier management, we may process, indicatively, materialdata of a natural person (e.g. tel., address, e-mail, full name, sex, birth date, etc.), financial data (e.g. IBAN, financial data of trade agreements, etc.).

What is the legal basis for the processing of your Data by the Company?

The processing of the Personal Data of natural persons is based either on the performance of an agreement or on the legitimate interest of the company, i.e. the security of the port area, the search for personnel, the management of the clientele, or the safeguarding of vital interest in the management of illness or injury.

Who are the recipients of your Data?

The recipient of the Data is the Company’s necessary personnel, which isbound by confidentiality, and the respective competent authorities, when required by law.

How do we ensure that the Processors respect your Personal Data?

The processors have agreed and committed contractually with the Company:

To maintain confidentiality,
not to send Data to third parties without the Company's permission,
to take appropriate security measures,
to comply with the legal framework for the protection of personal data and in particular the General Data Protection Regulation.

Do we send your Data abroad?

We do not send your Data outside of Greece. Your Personal Data is stored and processed only within Greece.

When do we delete your Data?

We delete the Data after completion of any regulatory or legislative arrangementapplicable to each data category.

Is your Data safe?

We are committed to safeguarding your Personal Data. We have taken appropriate organizational and technical measures to secure and protect your Data from any form of accidental or unlawful processing.

The measures we take are reviewed and amended when necessary.

The processing of your Data in any way is only permitted to our authorized persons, employees and associates solely for the aforementioned purposes.

What are your rights?

You have the right of access to your Personal Data.

This means that you have the right to be informed by us if we process your Data. Where that is the case, you can request to be informedabout the purpose of the processing, the type of Data we keep, who we disclose it to, how long we store it for, whether we make automated decisions, andalso about your other rights, such as rectification or erasure of data, restriction of processing and lodgingof a complaint with the Data Protection Authority.

You have the right to rectificationofinaccurate Personal Data.

If you find that there is an error in your Data, you can apply to us to correct it (e.g. name correction or phone number change update).

You have the right to erasure (‘right to be forgotten’)

You may ask us to erase your data if it is no longer necessary for the aforementioned processing purposes or you wish to with draw your consent if this is the only legal basis.

You have the right to Data portability.

You may ask us to receive in a machine-readable format the Data you have provided or ask us to transmit it to another controller.

You have the right to restriction of processing.

You may ask us to restrict the processing of your Data for as long as the examination of your processing objections is pending.

You have theright to object to the processing of your Data.

You may oppose the processing of your Data or obtain your consent and we will discontinue processing your Data unless there are other compelling legitimate reasons that override your right.

How can you exercise your rights?

In order to exercise your rights, you may send us a relevant request either to the Company's mailing address (Headquarters NAVIPE Platygali, Astakos, 30006 Aitoloakarnania) or to the e-mail address (info@akarport.com) entitled ‘Exercise of right of access / rectification/ erasure / restriction / objection’, and we will make sure that we examine it and respond to you as soon as possible.

When do we respond to your Requests?

We will reply to your Requests for free without delay, and in any case within (1) one month after we receive your Request. However, if your Request is complex or there are a large number of your Requests, we will notify you within one month if we need to take another (2) two months extension within which we will respond to you.

If your Requests are manifestly unfounded or excessive due in particular to their repetitive nature, the Company may impose a reasonable fee, taking into account the administrative costs of providing information or executing the requested action, or refuse to respond to the Request.

Where can you check the status of your Requests?

For more information, please call us at +30 26310 56000.

Do we use automated decision making, including profiling, when processing your Data?
We do not make decisions, nor do we compile profiles, based on the automated processing of your Data.

What is the applicable law in the processing of your Data from us?

We process your Data in accordance with the General Data Protection Regulation (EU) 2016/679 and generally the current national and European legal and regulatory framework for the protection of Personal Data.

Where can you appeal if we violate applicable law on the protection of Personal Data?

You have the right to lodge a complaint with the Hellenic Data Protection Authority (postaladdressKifissias Av. 1-3, P.C. 115 23, Athens, tel. 210 6475600, e-mail address contact@dpa.gr) if you believe that the processing of your Personal Data violates the applicable national and regulatory framework for the protection of Personal Data.

How will you be informed of any changes to this Policy?

We will update this Policy whenever necessary. If there are any significant changes to the Policy or the way we use your Personal Data, we will notify you either by posting a notice at a prominent point before the changes take effect or in any other appropriate manner. We encourage you to read this Policy at regular intervals to know how your Data is protected.

The Company is the Controller of the Data it processes, whilst only for purposes of managing crew or third-party visits on ships or port areas, the Company becomes the Processor. Our address is Headquarters NAVIPE Platygali, Astakos, 30006 Aitoloakarnania, contact phone: +30 26310 56000, e-mail: info@akarport.com.

If you wish to contact us for any matter relating to the processing of your Data and the exercise of your rights, you can find us at +30 26310 56000, or at Headquarters NAVIPE Platygali, Astakos, 30006 Aitoloakarnania or in the e-mail addressinfo@akarport.com.